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APTech Hosting Free Webinar on Best Practices for Vote-By-Mail Envelope Package Designs

The webinar will be dedicated to vote-by-mail solutions to further promote printing industry capabilities

The Association for Print Technologies (APTech) is hosting a free 60-minute webinar, “Best Practices for Vote-By-Mail Envelope Package Designs,” on May 20th, 2020 at 11:30 a.m. EST. The event is designed to educate mail service providers on how to best execute a vote-by-mail (or ballot mail) envelope design.

The COVID-19 pandemic is rapidly scaling up vote-by-mail systems. But rapid expansion cannot compromise the integrity of the election or how accurately the vote-by-mail packages are assembled and how efficiently they travel through the postal system.

APTech has engaged a wide range of stakeholders, including election officials, technology providers, policymakers, and service providers, to fashion a coordinated industry response in order to educate and inform mail service providers about the ballot mail segment.

Mail service providers capable of processing, printing and inserting mail utilizing high integrity methods such as reading and matching barcodes or printing variable envelopes using mail run data files are the best equipped convert their operations to meet any demand surge for ballot mail.

This webinar will focus on best practices for envelope design, featuring free templates designed to meet the needs of the USPS, election administrators, and voters and adapted to local election laws and practices. 

Participants in this 60-minute program will learn what is required on the vote-by-mail envelope, USPS requirements for election mail, and what’s in the ballot mail templates, where to get them, and how to adapt them.

Content will be presented by Whitney Quesenbery, Director, Center for Civic Design, and moderated by Thayer Long, president, APTech.

To register for the May 20, 2020 event which takes place at 11:30 AM Eastern, click here:

This session is a follow-up to last week’s webinar “Vote by Mail: Be Prepared and Know the Basics About Ballot Mail” which had 150 participants and focused on the anticipated increase in demand for Vote by Mail. Topics of discussion included:

  • Understanding the difference between political mail and ballot mail
  • Relationship with local election offices and the critical issues they are facing
  • Best practices overview

Panelists included:

  • Amber McReynolds, CEO, Vote at Home
  • Rick Becerra, VP Sortation Solutions and Strategy, BlueCrest
  • Lori Swetlin, Industry Specialist, High Volume Customer Communications, BlueCrest
  • Brook Spaulding, Market Development Manager, W+D
  • Dan Bentley, Principal Product Management Specialist US Postal Service

To find out more about last week’s event, contact Thayer Long at

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About the Association for PRINT Technologies (APTech)

APTech provides a forum to inspire the development of new and valuable print products. We educate, provide market research, and foster collaboration between those who create and those who make. We are the industry association that is focused entirely on the future of print. Our members are the creative minds that love to innovate, and the leaders who stand ready to build the future. We facilitate the evolution of physical experiences in our increasingly digital lives. For complete information about the association, its programs, and its member companies, visit or phone: 703/264-7200.

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